Privacy Notice - Commercial/Trade Waste

Please read the following Privacy Notice carefully.

The purpose of this Privacy Notice is to explain how and for what purposes we process your personal data. It applies to personal data that is processed electronically and on paper. Why we are collecting your data

Basildon Borough Council needs to collect your personal data :

1. in order to administer a commercial waste service, Basildon Borough Council needs to collect personal data from customers wishing to use the service. Contact information, Billing address, address location for the service and Bank details will be required.
2. in order that the Council can deliver a commercial waste collection service at your property

Information collected

• Name and Contact Details
• Address
• Bank Details

These details are required in order to administer, invoice and provide a commercial waste collection service.

The data is collected through:

• Emails
• Post
• Phone
• Website

The basis for the processing

• Contract:  To support business needs and deliver the commercial waste collection service

Who your information will be shared with

• Internal services: Depot Support Team, Refuse Collection Service, Sundries Accounts, Audit and Customer Service  Centre.
• Other bodies:  Environment Agency, Essex County Council.
• We have arrangements with a range of IT providers who support the Council's IT systems and services, therefore your data may be accessed by these suppliers. Where we have these arrangements there is always a contractual agreement with them to ensure they comply with the Data Protection Law.

We will never sell your data, however it will be shared with third parties to:

• Comply with legal obligations and legislative requirements
• Help business partners, suppliers and sub-contractors to deliver any contract we enter with them or you
• To help if there is need of any professional or legal advice on a matter relating to you
• To help prevent fraud and/or tackle crime
• To improve and optimise the performance of our services,

Provide accurate information

We need to hold accurate and up to date information about you so that we can deliver appropriate services. If any of your details change, you need to tell us as soon as possible so that we can update your records.

We will not:

• Use your information for marketing or sales purposes without your prior explicit consent.
• Send or store your data abroad unless it meets the requirements of the Data Protection regulations
• Make decisions about you based on automated processing.

How long will we hold your data for?

We will keep all records relating to commercial waste for the duration of the service provided to you or for 2 years post cancellation of service provided.

Your rights

You have the right to access the personal information we hold about you.  Any access requests are free of charge.
If the information we hold about you is inaccurate, you have a right to have this corrected and you have the right to request completion of incomplete data.
You have the right to ask us to erase your personal data in certain circumstances ('right to be forgotten').

You have the right to ask us to stop or restrict the processing of your personal data, in certain circumstances.  Where possible, we will seek to comply with your request, but we may need to hold or process information to comply with a legal requirement.

You can make any of these requests by:

• Email: Data Protection Officer
• Phone: 01268 533333
• Letter to:

If you are dissatisfied with how we have used your personal information, you can complain to the Information Commissioner's Office, by:

• Email: casework@ico.org.uk (opens new window)
• Phone: 0303 123 1113 (local rate) or 01625 545 745
• Letter to:

Further independent advice about data protection, privacy and data sharing issues is available from the Information Commissioner's Office, see:

• Information Commissioner's Office (ICO) (opens new window).