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Privacy Notice - Digital Buddies Volunteers

Please read the following Privacy Notice carefully.

The purpose of this Privacy Notice is to explain how and for what purposes we process your personal data. It applies to personal data that is processed electronically and on paper. 

Why we are collecting your data

Basildon Borough Council needs to collect your personal data so that the Council can recruit volunteers to become "Digital Buddies" for a digital inclusion project.

Information collected

  • Name and Contact Details
  • Date of birth
  • Employment status
  • Technical capabilities
  • Availability

This data is needed to select volunteers for the project, to send details of the virtual training to you, and to contact you in regard to selection.

The data is collected through:

  • Online Application Form

The basis for the processing

For Personal Data (any information related to a natural person or 'Data Subject' that can be used to directly or indirectly identify the person. For example an email address, telephone number or IP address (when linked with an identifier):

  • Consent: the individual has given clear consent for the Council to process their personal data for a specific purpose and the individual had given clear consent for the collection of relevant information for the Council to process a DBS certification including two forms of valid identification, proof of address, the last 5 years of residential address, any name changes and any other relevant information.

Who your information will be shared with

  • Our partner for the digital inclusion project, Adult Community Learning (ACL), will be running the training required for you to become a Digital Buddy. We will share your contact details and your answers regarding your availability for training and the data which you entered under "skills".
  • We have arrangements with a range of IT providers who support the Council's IT systems and services so your data may be accessed by these suppliers. Where we have these arrangements there is always a contractual agreement with them to ensure they comply with the Data Protection Law.

We will never sell your data, however it will be shared with third parties to:

  • Comply with legal obligations and legislative requirements
  • Help business partners, suppliers and sub-contractors to deliver any contract we enter with them or you
  • To help if there is need of any professional or legal advice on a matter relating to you
  • To help prevent fraud and/or tackle crime
  • To improve and optimise the performance of our services
  • To perform a DBS check if you are chosen

Provide accurate information

We need to hold accurate and up to date information about you so that we can deliver appropriate services. If any of your details change, you need to tell us as soon as possible so that we can update your records.
We will not:

  • Use your information for marketing or sales purposes without your prior explicit consent.
  • Send or store your data abroad unless it meets the requirements of the Data Protection regulations
  • Make decisions about you based on automated processing

How long will we hold your data for?

We will keep all records relating to the digital inclusion project for 5 years.

Your rights

You have the right to access the personal information we hold about you.  Any access requests are free of charge.

If the information we hold about you is inaccurate, you have a right to have this corrected and you have the right to request completion of incomplete data.

You have the right to ask us to erase your personal data in certain circumstances ('right to be forgotten').

You have the right to ask us to stop or restrict the processing of your personal data, in certain circumstances.  Where possible, we will seek to comply with your request, but we may need to hold or process information to comply with a legal requirement.

You can make any of these requests by:

The Data Protection Officer
Basildon Borough Council
Basildon Centre,
St. Martin's Square,
SS14 1DL.

If you are dissatisfied with how we have used your personal information, you can complain to the Information Commissioner's Office, by:

Information Commissioner's Office
Wycliffe House
Water Lane
Cheshire SK9 5AF

Further independent advice about data protection, privacy and data sharing issues is available from the Information Commissioner's Office, see: