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Privacy Notice - Award Events

Please read the following Privacy Notice carefully.

Why we are collecting your information.

Basildon Borough Council needs to collect your personal data to enable the Council to help us identify those who have been nominated for the volunteer awards event. 

Information collected.

  • Name
  • Address
  • Contact Telephone
  • Contact Email

The information is collected through:

  • An online form

The basis for the processing

  • The individual has given clear consent for the Council to process their personal data for a specific purpose.

Who your information will be shared with  

  • Other internal Council departments, Council Officers, Council Contractors. 

  • We have arrangements with a range of IT providers who support the Council's IT systems and services, therefore your data may be accessed by these suppliers. Where we have these arrangements there is always a contractual agreement with them to ensure they comply with the Data Protection Law.  

  • We will not share any personal information with anyone outside of the organisation. However, we will share the section on 'why' you have been nominated to the business sponsor to make a decision on the award. 

We will never sell your information

Provide correct information.

We need to have the correct information about you so that we can deliver proper services. If any of your details change, you need to tell us as soon as possible so that we can update your records.

We will not:

  • Use your information for marketing or sales purposes without seeking your permission (explicit consent).
  • Send or store your information in another country (abroad) unless it meets the requirements of the Data Protection regulations.
  • Make decisions about you based on automated processing 

How long will we hold your information for?

  • We will keep all records relating to the Volunteer Awards 2024 for 3 months from the date of the awards (27th February 2024).  

Your rights

The law says that you have rights:

You have the right to see your personal information we hold about you. This is called Subject Access Request. Any access requests are free of charge.
If the information we hold about you is not correct (inaccurate), you have a right to have this corrected and you have the right to request completion of incomplete information.

You have the right to ask us to erase your personal information in certain circumstances ('right to be forgotten'). This may not be possible if you are still receiving the service.

You have the right to ask us to limit the amount of information we are processing about you (restrict processing), in certain circumstances. Where possible, we will seek to comply with your request, but we may need to hold or process information to comply with the law (legal requirement).

You can make any of these requests by:

The Data Protection Officer
Basildon Borough Council
Basildon Centre,
St. Martin's Square,
Basildon
SS14 1DL.

If you have a complaint, contact the Communities Team in the first instance. If the Communities Team are not able to address your concern or you are not satisfied, please contact our Data Protection team using any of the contact details above. 

If you are still concerned or dissatisfied about the way your concerns have been handled after contacting our Data Protection team, you can complain to the Information Commissioner's Office, by

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

Further independent advice about data protection, privacy and data sharing issues is available from the Information Commissioner's Office, see: For the public | ICO