Privacy Notice - Find your Active Festival 2024
Please read the following Privacey Notice carefully.
Why we are collecting your data
Basildon Borough Council requires your personal data to create a location map and assess participant attendance at the event. This information will help identify the new activities that residents would like to see in the area or nearby.
Information Collected
Age Range
Gender
Number of adults in household
Number of children in household
Postcode
The data is collected through
Online Questionnaire
The basis for the processing:
Public task: the processing is necessary to perform a task in the public interest and for our official functions, and the function has a clear basis in law.
Who your information will be shared with
Other internal Council departments, Council Officers, Council Contractors and their sub contractors.
We have arrangements with a range of IT providers who support the Council's IT systems and services, therefore your data may be accessed by these suppliers. Where we have these arrangements there is always a contractual agreement with them to ensure they comply with the Data Protection Law.
Your data will be shared with third parties to:
Comply with legal obligations and legislative requirements
Help business partners, suppliers and sub-contractors to deliver any contract we enter with them or you
To help if there is need of any professional or legal advice on a matter relating to you
To help prevent fraud and/or tackle crime
To improve and optimise the performance of our services
We will never sell your data
Provide accurate information:
We need to hold accurate and up to date information about you so that we can deliver appropriate services. If any of your details change, you need to tell us as soon as possible so that we can update your records.
We will not:
Use your information for marketing or sales purposes without your prior explicit consent.
Send or store your data abroad unless it meets the requirements of the Data Protection regulations
Make decisions about you based on automated processing
How long will we hold your data for?
We will keep all records relating to you once the event has ended and we will keep this information for 6 years and then the data will be deleted, in line with the Council's Retention and Disposal Policy.
Your rights
You have the right to access the personal information we hold about you. Any access requests are free of charge. If the information we hold about you is inaccurate, you have a right to have this corrected and you have the right to request completion of incomplete data. You have the right to ask us to erase your personal data in certain circumstances ('right to be forgotten').
You have the right to ask us to stop or restrict the processing of your personal data, in certain circumstances. Where possible, we will seek to comply with your request, but we may need to hold or process information to comply with a legal requirement.
You can make any of these requests by:
Online form : Legal Information (basildon.gov.uk)
Email: dpo@basildon.gov.uk
Phone: 01268 533333
Letter to:
The Data Protection Officer
Basildon Borough Council
Basildon Centre,
St. Martin's Square,
Basildon
SS14 1DL.
If you have a complaint, contact the Communities team in the first instance. If the Communities team are not able to address your concern or you are not satisfied, please contact our Data Protection team using any of the contact details above.
If you are still concerned or dissatisfied about the way your concerns have been handled after contacting our Data Protection team, you can complain to the Information Commissioner's Office, by:
Email: casework@ico.org.uk
Phone: 0303 123 1113 (local rate) or 01625 545 745
Letter to:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF