Privacy Notice - Wat Tyler Education Catering Service

Please read the following Privacy Notice carefully.

Why we are collecting your data 

Basildon Borough Council needs to collect dietary requirements to provide the correct food for your child during their overnight visit at the Wat Tyler Residential Centre 

Information Collected   

• Name of child present for each meal. 
• Name of the teacher present for each meal  
• Food requirements, including allergies or religious needs, matched to each relevant adult/child. 

The data is collected through   

• Online Forms are sent by e-mail from each school class to Wat Tyler Education and Piccadilly Whip Catering.  
• Hard copy forms printed for use by Piccadilly Whip at the time of the meal provision. 

The basis for the processing   

• Explicit Consent: parents give the school explicit permission to share the food with Wat Tyler Education and Piccadilly Whip caterers.  
• Who your information will be shared with  
• Piccadilly Whip Catering Limited 
  Piccadilly House 
  Darenth Lane 
  South Ockendon 
  Essex 
  RM15 5LN 
  info@piccadillywhip.com 
  07956 525768 
• Wat Tyler Education Team staff  
• We have arrangements with a range of IT providers who support the Council's IT systems and services, therefore your data may be accessed by these suppliers. Where we have these arrangements there is always a contractual agreement with them to ensure they comply with the Data Protection Law.  

Your data will be shared with third parties to:  

• Comply with legal obligations and legislative requirements. 
• Help business partners, suppliers and sub-contractors to deliver any contract we enter with them or you. 
• To help if there is need of any professional or legal advice on a matter relating to you. 
• To help prevent fraud and/or tackle crime. 
• To improve and optimise the performance of our services. 
• We will never sell your data. 

Provide accurate information: 

We need to hold accurate and up to date information about you so that we can deliver appropriate services. If any of your details change, you need to tell us as soon as possible so that we can update your records. 

We will not: 

• Use your information for marketing or sales purposes without your prior explicit consent.  
• Send or store your data abroad unless it meets the requirements of the Data Protection regulations. 
• Make decisions about you based on automated processing. 

How long will we hold your data for?  

We will keep all hard records relating to the catering needs until the end of week of visit. Digital records will be kept for 1 year from the date of the visit and will then be destroyed.   

Your rights  

You have the right to access the personal information we hold about you. Any access requests are free of charge. If the information we hold about you is inaccurate, you have a right to have this corrected and you have the right to request completion of incomplete data. You have the right to ask us to erase your personal data in certain circumstances ('right to be forgotten'). 

You have the right to ask us to stop or restrict the processing of your personal data, in certain circumstances. Where possible, we will seek to comply with your request, but we may need to hold or process information to comply with a legal requirement. 

You can make any of these requests by: 

• Online form :  Legal Information (basildon.gov.uk) 
• Email: dpo@basildon.gov.uk 
• Phone: 01268 533333  

Letter to: 

• The Data Protection Officer 
  Basildon Borough Council 
  Basildon Centre, 
  St. Martin's Square, 
  Basildon 
  SS14 1DL

If you have a complaint, contact the Education Coordinator  in the first instance. If the Education Coordinator  are not able to address your concern or you are not satisfied, please contact our Data Protection team using any of the contact details above.  

If you are still concerned or dissatisfied about the way your concerns have been handled after contacting our Data Protection team, you can complain to the Information Commissioner's Office, by: 

• Email: casework@ico.org.uk 
• Phone: 0303 123 1113 (local rate) or 01625 545 745  
• Letter to: 
• Information Commissioner's Office 
  Wycliffe House 
  Water Lane 
  Wilmslow 
  Cheshire SK9 5AF