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Privacy Notice - Playzone Consultation

Please read the following Privacy Notice carefully.

Why we are collecting your data

Basildon Borough Council needs to collect your personal data in line with the Council's promise outlined within our corporate plan that we will listen to and work with our communities when making decisions, developing policies and designing services. 

In order to give residents and visitors to Basildon the opportunity to lead more active, healthier lifestyles, we are intending to apply for the Football Foundation's PlayZone Grant. The funding will help support the redevelopment of one of Basildon's existing multi-use ballcourts or help create a new one.

Basildon Council is committed to ensuring that we listen to residents and service users and, in order to give us the best possible chance of being awarded these funds, we would like to hear your views to help shape our PlayZone funding application.

The findings of this consultation will be used to inform the application development process and future service improvements. 

Information collected

  • Postcode
  • Gender
  • Age
  • Ethnicity
  • Disability or long term health condition
  • Web Data (e.g. location data, IP address, cookies)

Voluntary Information Collected

  • Information about participation in sport and physical activity
  • Views to help shape our PlayZone funding application

The data is being collected to ascertain whether respondents live locally.

The PlayZone Programme is aimed at tackling inequalities in physical activity and access to facilities by funding community-led spaces so we want to ensure that we are capturing the views of the Football Foundation's identified priority groups within Basildon in order to provide opportunity and access to safe, inclusive and welcoming facilities.

The data is collected through:

  • Online Survey
  • Hard copy form / In person questionnaires

 

The basis for the processing

 

  • Consent:you have given us consent for the Council to process your personal data for a specific purpose
  • Explicit consent:the individual has given explicit consent for the Council to process their personal data for a specific purpose

 

Who your information will be shared with

 

  • Internal council departments e.g. Parks and Countryside Services and the relevant Cabinet Member
  • Information collected will be used to develop the council's funding application to the Football Foundation

We have arrangements with a range of IT providers who support the Council's IT systems and services, therefore your data may be accessed by these suppliers. Where we have these arrangements there is always a contractual agreement with them to ensure they comply with the Data Protection Law.

Your data will be shared with third parties to:

  • Comply with legal obligations and legislative requirements
  • Help business partners, suppliers and sub-contractors to deliver any contract we enter with them or you
  • To help if there is need of any professional or legal advice on a matter relating to you
  • To help prevent fraud and/or tackle crime
  • To improve and optimise the performance of our services

We will never sell your data

 

Provide accurate information

We need to hold accurate and up to date information about you so that we can deliver appropriate services. If any of your details change, you need to tell us as soon as possible so that we can update your records.

We will not:

  • Use your information for marketing or sales purposes without your prior explicit consent.
  • Send or store your data abroad unless it meets the requirements of the Data Protection regulations
  • Make decisions about you based on automated processing

How long will you hold the data for?

We will keep all records relating to the PlayZone consultation for a maximum of one year following the end of the consultation.

The council has the right to continue to hold anonymised data as there will be no way of identifying individuals' personal information from the analysis created using the results of the survey being submitted by a customer. Address details and any information provided that may identify an individual will be removed. 

Any analysis conducted following submitted responses that includes personal data is to be deleted after one year of creation / publication.

Your rights

You have the right to access the personal information we hold about you. Any access requests are free of charge. If the information we hold about you is inaccurate, you have a right to have this corrected and you have the right to request completion of incomplete data. You have the right to ask us to erase your personal data in certain circumstances ('right to be forgotten').

You have the right to ask us to stop or restrict the processing of your personal data, in certain circumstances. Where possible, we will seek to comply with your request, but we may need to hold or process information to comply with a legal requirement.

You can make any of these requests by:

The Data Protection Officer

Basildon Borough Council

Basildon Centre,

St. Martin's Square,

Basildon

SS14 1DL.

 

If you have a complaint, contact the Communities and Health service in the first instance. If the Communities and Health service are not able to address your concern or you are not satisfied, please contact our Data Protection team using any of the contact details above.

If you are still concerned or dissatisfied about the way your concerns have been handled after contacting our Data Protection team, you can complain to the Information Commissioner's Office, by:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
 

Further independent advice about data protection, privacy and data sharing issues is available from the Information Commissioner's Office, see: